➤ How to set up Outlook with Gmail 🎮

gmail it is the e-mail address you mainly use to send and receive communications with your contacts or with the online services you are registered with. Since you want to make accessing your mailbox on PC more convenient, you have decided to use Microsoft Outlook, the email client included in the Office package.

This software is in fact one of the most advanced for managing e-mail: it is possible not only to read and send e-mails, but also to manage calendar appointments, organize the contact address book and carry out various other operations. So ask yourself how to set up outlook with gmail it appears more than legitimate, if the goal is to try to manage virtual correspondence in a better way. So here I am, ready to give you a hand to figure out how to do it best.

In case you want to do the same on your smartphone or tablet, I'll also explain how to configure the Outlook app with your Gmail mailbox in a few simple steps. All you have to do is keep reading: everything is explained below.

Index

Preliminary operation
How to set up Outlook with Gmail on computer
How to configure Outlook with Gmail on your smartphone and tablet
How to sync Outlook and Gmail

Preliminary operation

Regardless of whether you want to set up Outlook with Gmail on your computer or on your mobile device, there is one important thing you need to do before anything else: set up the Google email service to download emails in an external program.

To do this, first access Gmail by going to its official website and entering your login data if you are asked. Once you see the main Gmail page, click theicona dell'ingranaggio that you find located at the top right and click on the item View all settings, attached to the menu that is shown to you.

Now click on the tab Forwarding and POP / IMAP, move the mouse cursor to the section Download via POP and check the box next to the item Enable POP only for incoming messages from now on. Then make sure that in correspondence with the wording When messages are downloaded via POP sia selezionata l'opzione keep the Gmail copy in your Inbox from the drop-down menu, so that messages downloaded via Outlook are not deleted from the Gmail servers.

At this point, move on to the section IMAP access of the Gmail management panel, put the check mark next to the item Enable IMAP and click sul pulsating Save Changes placed at the bottom, in order to save the changes and enable both IMAP and POP3 support in Gmail.

Use the protocol IMAP instead of that POP it is highly recommended, as it is a more modern protocol that guarantees connection and synchronization of mail on various devices at the same time. The POP protocol, on the other hand, is more dated and is designed for the use of e-mail on a single workstation, with the deletion of messages from the servers once they have been downloaded locally (except for the activation of specific backup functions).

If you have two-factor authentication enabled on your account and you're using an older version of Microsoft Outlook that doesn't support login with a verification code, you'll need to generate an specific password for the application in question by connecting to this page of your Google account. You will therefore need to use the specific password generated for the application instead of the standard one for your Google account to configure your account in the program.

How to set up Outlook with Gmail on computer

Without the necessary clarifications above, if it is your intention to understand how to set up outlook with gmail on your computer, do the following.

If you are starting Outlook on your PC for the first time, the program itself will ask you to set up an e-mail account, using a special and simple guided procedure. If, on the other hand, it's not the first time you've used Outlook on your computer, after starting the program, click the button first Fillet located at the top left, then on the item Account settings twice in a row and finally on the option New.

The configuration procedure for incoming and outgoing mail will then start. At this point, enter the your Gmail address in the text box that you find next to the wording Email address and then press the button Connect down. Once this is done, you will be shown a Google account login screen: type yours again Gmail indirizzo and Password associated with the account and then press the button Allow, to ensure that Outlook works properly with Gmail.

After entering the required data, a message on the screen will indicate if the configuration was successful. In general, you shouldn't have any problems, as Microsoft Outlook integrates seamlessly with Gmail to read and send email. At the end of the procedure, uncheck the box Set up Outlook Mobile on my phone too and press pulsating Done.

If Outlook is unable to configure the Gmail address correctly, repeat the procedure that I indicated in the previous paragraphs for adding the account and, before typing the Gmail address in the appropriate text box , make sure you check the box Allow manual account setup sotto the dicitura Advanced options.

Once this is done, select the item IMAP o POP on the screen that appears. As I already told you in the previous chapter, the protocol IMAP (the one I advise you to use) is more modern and is therefore to be preferred. Once you have made your choice, in order to configure Outlook with Gmail, fill in the fields displayed on the screen by entering the following values.

IMAP

Incoming mail server (IMAP): imap.gmail.com
Port: 993
Requires SSL: yes
Requires authentication: yes
Outgoing mail server (SMTP): smtp.gmail.com
Port: 465 or 587
Requires SSL: yes
Requires Authentication: Yes

POP3

Incoming mail server (POP3): pop.gmail.com
Port: 995
Requires SSL: yes
Requires authentication: yes
Outgoing mail server (SMTP): smtp.gmail.com
Port: 465 or 587
Requires SSL: yes
Requires Authentication: Yes

Once you have completed the steps indicated and filled in the fields displayed on the screen as I suggested you do, you should finally be able to configure Outlook with Gmail on your computer.

To verify that everything went in the right direction, I suggest you take a look at the section Incoming mail making sure that your e-mail messages are present and/or to send a new e-mail.

If you experience any problems using Outlook or if you want to learn more about specific features, I suggest you take a look at my guide on how Outlook works.

How to configure Outlook with Gmail on your smartphone and tablet

In addition to being a client for computers, Outlook is also available as app per smartphone e tablet. If that's your intention then find out how to I will configure Outlook with Gmail on your mobile device, the first thing you need to do is download the aforementioned app from Android (on the Play Store or alternative stores) or from the iOS/iPadOS App Store.

Su Android, all you have to do is press the button Install in the tab of the Outlook app on the play store to download and install it. On iPhone e iPadinstead, press the button Get and unlock download and installation via Face ID, Touch ID or Apple ID password.

Now, launch the app Outlook via its quick launch icon and, on the home screen, press the key Add account. If you have already configured other accounts on the Outlook app, you can add new ones by pressing on miniature at the top left and pressing on the icon +; then tap on the item Add an account.

Now, simply press the button Add Google account and log in with one of the Gmail addresses already configured on the device or press on the entry Add another account, to log in with another Google account. Once this is done, press the button Allow placed at the bottom of the screen that opens and that's it.

Once these steps have been completed, the procedure for configuring Outlook with Gmail will be completed. All the settings and parameters necessary to use Gmail via the Outlook app will therefore be automatically detected and within a few moments you will finally be able to access your electronic correspondence.

To verify that everything went right, I suggest you take a look at the section Incoming mail making sure that your e-mail messages are present and/or to send a new e-mail.

How to sync Outlook and Gmail

It was used Outlook.com (the Microsoft Web Mail service), you can synchronize the latter's messages with Gmail messages by following the instructions in my tutorial on how to synchronize Outlook with Gmail. This way you will be able to view the messages received on your Gmail account in Outlook or vice versa.